Privacy policy - SIA GENTLEMEN

SIA “GENTLEMEN”

(Registration No.: 40203398876, VAT No.: LV40203398876, legal address: Tērbatas iela 73, Riga, LV-1001)

This privacy policy (hereinafter – the Policy) explains how SIA “GENTLEMEN” (hereinafter – the Company, we, us, or our) collects, uses, stores, and otherwise processes personal data when you (hereinafter – you or the User) use our services, visit our website https://accountancylatvia.eu
(hereinafter – the Website), or contact us in any other way.

Our goal is to respect your rights to lawful and transparent data processing in accordance with the General Data Protection Regulation (GDPR), the Personal Data Processing Law, and other applicable legal requirements.

General provisions

This Policy applies to all personal data we process about you when you use our services, visit our Website, or communicate with us. Personal data is any information relating to an identified or identifiable natural person (e.g., name, email, phone number, etc.). We process personal data only for appropriate, specified, and lawful purposes, following the principle of proportionality and collecting only the data necessary for the particular purpose.

Data controller and contact information

The data controller is SIA “GENTLEMEN” (Registration No.: 40203398876, VAT No.: LV40203398876, legal address: Tērbatas iela 73, Riga, LV-1001).
For questions related to personal data processing and protection, please contact us:

• Email: office@gentlemen.lv
• Phone: +371 26-732-031

What information we collect

We may process different types of personal data depending on how you use our services or Website:

• Identification data (name, surname, personal ID number if required for certain services)
• Contact information (email address, phone number, postal address)
• Financial information (bank account number, payment details where needed for providing services or invoicing)
• Technical data (IP address, browser type, operating system, cookies; see our Cookie Policy for details)
• Other information (any details you provide when contacting us, such as in emails or application forms)

Purposes and legal basis of data processing

We process your personal data for the following purposes:

• Contract performance — to conclude and fulfill a contract with you, process payments, and provide services (GDPR Art. 6(1)(b))
• Legal obligations — to comply with accounting, tax, and other legal requirements (GDPR Art. 6(1)(c))
• Legitimate interests — to improve and develop our services, Website, and customer service, as well as to protect our legal rights (e.g., in case of disputes) (GDPR Art. 6(1)(f))
• With your consent — to send marketing communications if you have agreed (e.g., newsletters) (GDPR Art. 6(1)(a))

Data retention

We store your personal data as long as necessary to achieve the purposes for which it was collected, or as long as required by applicable laws (e.g., accounting document retention). After this period, your data will be securely deleted or anonymized so that you can no longer be identified.

Data security and access

We ensure the security of your personal data through appropriate organizational, technical, and physical measures to prevent unauthorized access, disclosure, or unlawful actions. Access to personal data is restricted to persons (employees, partners, service providers) who need it to perform their direct duties.

Data disclosure to third parties

We may transfer your personal data to:

• Service providers, such as accounting, IT, or other companies assisting us in service delivery.
• State authorities or other recipients, if required by law (e.g., the State Revenue Service)
  In all cases, your data is transferred only to the extent necessary for the specific function or service, with data security and confidentiality ensured.

Your rights

In accordance with applicable laws, you have the right to:

• Request access to your personal data and information about its processing
• Request correction if the data is inaccurate or incomplete
• Request deletion (“the right to be forgotten”) where there is a legal basis
• Restrict processing in certain cases
• Object to processing based on our legitimate interests or for statistical/marketing purposes
• Withdraw consent at any time if processing is based on consent
• Opt out of marketing communications at any time
• Request data portability if technically and legally possible

To exercise your rights, please contact us using the details above. If you believe we are violating your rights, you have the right to submit a complaint to the Data State Inspectorate.

Cookies

Our Website uses cookies and similar technologies to ensure functionality, improve user experience, and perform statistical and marketing analysis. More details are available in our Cookie Policy (or relevant link).

Policy changes

We may update this Policy to reflect changes in data processing or applicable legislation. The current version will always be available on our Website. Please review this page regularly to stay informed.

Contact information

If you have any questions about this Policy, your data processing, or wish to file a complaint, please contact us:

• Company: SIA “GENTLEMEN”
• Registration No.: 40203398876
• VAT No.: LV40203398876
• Legal address: Tērbatas iela 73, Riga, LV-1001
• Email: office@gentlemen.lv
• Phone: +371 26-732-031